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Job Discription
- Set up new projects, open and close time classes in company system (ORACLE), apply transaction controls, budget, payment terms and configure the contract in the Project Accounting System.
- Analyse and understand the contract terms conditions and accordingly ensure that correct billing is done to the client for TM and Fixed Price projects.
- Understand the impact of price escalation or change notices as per contract conditions and ensure that there is no loss of revenue for the company.
- Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
- Have a good understanding of accounting standards for revenue recognition.
- Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
- Ensure timelines for raising and submission of invoices to the clients.
- Research any unbilled issues to optimize the billing possibilities for the billing period.
- Maintain folders / files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
- Work with the Accounts Receivable team member to reconcile variances that occur in the application of cash.
- Work with Accounts Payable team members where certain expenses are billable to clients at actuals.
- Generate and distribute profitability reports.
- Review weekly time sheets and monthly analyse the profitability of Project, Performance Unit or other parameters as assigned.
- Provide year-end support of auditor requirements, which includes front facing them on their queries making sure matters of significance are reported escalated to the PA Supervisor
- Perform additional assignments, as directed by the Accounting Supervisor.
- Communicate and coordinate with all Jacobs offices
