JLL is Looking for Executive Assistant Full Time

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive

• Arrange conference calls, video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations.

Support with travel documentation and procedures (itineraries, visa/passport procedures).

• Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
• Review and sort paper-based and electronic mail, identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks (i.e.locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports) ·

Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed

• Develop relationships with executives’ clients and their EA’s
• Provide telephone support (i.e. Answer calls promptly and courteously).

Act as executives’ representative to independently handle calls

• May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
• Maintain voicemail and email distribution lists Key Skills
• Be able to adapt to changes in business priorities
• IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).

Strong interpersonal skills with confident to interact with people at senior levels

• Mastery of stakeholder’s relationships and collaborative working with colleagues and peers of all levels.
• Proactive display initiative and work well under pressure
• Effective team player, flexible and with the ability to work independently
• Excellent written and verbal English
• Excellent organisational skills and ability to prioritize effectively
• High level of accuracy
• Excellent customer services skills
• Ability to independently solve problems and make recommendations.
• Sense of confidentiality, discretion
• Strong diary management (multiple diaries)
• Experience booking complex international travel Sound like you?

In this role, your key responsibilities will include:

• Providing an advanced level of executive support to various executives with complex organizational responsibilities.
• Liaison between the executives and his/her organization.
• Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment.
• Requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.