Job Description:
The Administrator plays a vital role in ensuring the smooth operation of an organization or department by managing various administrative tasks and providing support for efficient functioning.
Key responsibilities include:
• Office Management: Organize and maintain office operations, including supplies, equipment, and facilities, to ensure a clean and well-functioning workspace.
• Documentation and Record-Keeping: Create, update, and manage documents, records, and files, such as employee records, financial documents, and correspondence.
• Communication: Serve as a point of contact for internal and external communications, handling phone calls, emails, and inquiries, and directing them appropriately.
• Scheduling and Calendar Management: Manage calendars, schedule appointments, arrange meetings, coordinate logistics, and prepare meeting materials.
• Data Entry and Reporting: Accurately input data into systems, maintain databases, generate reports, analyze data, and present information effectively.
• Correspondence Handling: Draft, proofread, and edit correspondence, memos, and other documents, distribute incoming mail, manage outgoing mail, and handle routine correspondence.
• Travel Arrangements: Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring timely bookings and adherence to travel policies.
• Administrative Support: Provide general administrative support to staff and management, including organizing events, coordinating training sessions, preparing presentations, and assisting with special projects.
• Financial Support: Assist with financial tasks, such as processing invoices, monitoring expenses, and maintaining budget records, collaborating with the finance department.
• Compliance: Ensure compliance with laws, regulations, and organizational policies, maintain confidentiality of sensitive information, and handle it with discretion.
Qualifications and Skills:
• High school diploma or equivalent; additional certification or education in administration or a related field is a plus.
• Proven experience in administrative roles, preferably in a similar capacity.
• Proficiency in MS Office suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational and time management abilities, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and collaboratively in a team environment.
• Problem-solving and decision-making skills.
• Professionalism and discretion in handling sensitive information.
• Adaptability and flexibility to handle changing priorities and deadlines.
• Location :- Mohali
• Immediate joiner is preferred
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